Full Time

Executive Assistant - Philadelphia

Jewish Federation of Greater Philadelphia Philadelphia PA

Jewish Federation of Greater Philadelphia has an opening for an EXECUTIVE COORDINATOR, reporting to the Executive Vice President (EVP).

Major position responsibilities include:

  • Provides logistical support, compiles meeting materials, attends and prepares presentations and minutes for key meetings and events attended by the EVP
  • Reviews all incoming mail and email to the EVP and directs as appropriate, including drafting of correspondence
  • Serves as the initial point of contact with the EVP’s office for internal and external constituencies; deciding the appropriate course of action
  • Calendar management for the EVP
  • Works with members of the development and planning teams to arrange for proposals, research and reports on a timely basis.
  • Processes major gifts and manages prospect and donor lists for EVP, CEO and key Board leadership.
  • Schedules and provides necessary administrative support for meetings and events for the EVP, including travel arrangements.
  • Assists other staff in the executive suite as needed.

Successful candidates will possess the following skills and experience:

  • Executive assistant skills with 4-5 years of related executive assistant support experience working specifically with a Chief Development Office or Chief Executive level executives and/or experience working in a fundraising environment
  • Strong communication and interpersonal skills to effectively deal with senior managers, directors, donors and other members of the community
  • Superior organizational skills with exceptional attention to detail and follow through
  • Excellent written communication skills, including proven ability to prepare minutes and draft correspondence
  • Possesses the analytical skills and confidence to make decisions on the go
  • Demonstrated judgment, flexibility and discretion
  • Comfortable working under pressing deadlines
  • Ability to work in fast-paced environments and to acquire new skills quickly.
  • Proficiency in MS Office Suite
  • Familiarity with data bases, and, preferably, reporting
  • Knowledge of the Philadelphia philanthropic landscape and an understanding of non-profit fundraising is very helpful.
  • Ability to be proactive and anticipate the EVP’s needs.
  • Sufficient manual dexterity for operation of PC keyboard and other standard office equipment.

For More Information and to Apply:
Submit resume and a letter detailing your qualifications and compensation requirements, in confidence, to JOBS@jewishphilly.org

Our Mission:
The Jewish Federation of Greater Philadelphia's mobilizes financial and volunteer resources to address the communities’ most critical priorities locally, in Israel and around the world.